Built for Independent Travel Agents

Group Hotel Quotes in Minutes, Not Hours

Connect. Book. Conquer.

Stop competing against agencies with massive IT budgets using spreadsheets. GroupBook lets you send professional quote requests to dozens of hotels with one click — and track every response in real time.

Request a Demo Start Free Trial

90%

Less admin time

200+

Verified hotels

1 Click

To send all requests

Cape Town Conference - 45 Rooms

In Progress

Radisson Blu Waterfront

R2,450 per night • Response received

Quoted

Southern Sun Waterfront

Sent 2 hours ago

Sent

Protea Hotel Fire & Ice

Awaiting send

Pending

Quote Received!

Maslow Sandton

15 Requests Sent

In 3 minutes

We Know What You're Up Against

You're running a business with the same demands as the major agencies — but without their tech budgets, development teams, or enterprise systems. You compete on relationships and service, but spend hours on admin that they've automated. That ends now.

GroupBook isn't just another tool. We're building the systems that give independent travel agents access to the same capabilities as the big players. Think of us as your technology partner — here to help you compete, win, and grow.

Competitive

Enterprise-grade tools that level the playing field against agencies with massive IT budgets.

Successful

Win more bookings by responding faster with professional quotes your clients will love.

Supported

You're not alone. We're your technology partner, building the tools you need to thrive.

The Problem

You're Fighting Giants
With a Spreadsheet

Independent travel agents handle 15+ group bookings monthly. Each one requires contacting multiple hotels individually. That's hours of admin that the big players automate.

Hours Lost on Every Booking

Manually emailing hotels, tracking responses in spreadsheets, comparing quotes by hand.

Missed Responses & Deadlines

Hotel replies buried in your inbox. Quotes expiring before you can compare them.

Losing to Big Players

Large TMCs have systems that let them respond faster and look more professional.

Sending requests manually

2-3

hours per booking

Sending with GroupBook

minutes per booking

How It Works

Four Steps to Faster Bookings

From quote request to confirmation, GroupBook handles the heavy lifting so you can focus on your clients.

Create Your Quote

Enter your client's requirements: dates, room types, conference needs, meals, and special requests.

Select Hotels

Choose from our verified database of South African hotels. Filter by location, star rating, or chain.

Send Requests Instantly

One click sends professional quote requests to all selected hotels. Your branding, your terms.

Compare & Confirm

Track responses in real time. Compare quotes side-by-side. Book the winner with confidence.

See It In Action

Smart Matching, Zero Guesswork

Our intelligent hotel matching instantly shows you which properties fit your client's exact requirements.

app.groupbook.co.za/quotes/select-hotels

GroupBook Smart Match - Hotel Selection Screen showing intelligent matching of hotels to client requirements

Smart Match Scoring

Instantly see which hotels match your requirements for rooms, conference space, and star rating.

Powerful Filtering

Filter by region, star rating, room count, and conference capacity to find the perfect properties.

One-Click Selection

Select all suitable hotels with one click, or cherry-pick your preferred properties individually.

Why GroupBook

Built to Give You the Edge

Everything you need to handle group bookings like the major players — without the enterprise price tag.

Automated Quote Requests Send to multiple hotels with one click — no more copy-paste emails
Client Brief Forms Send clients a link to capture complete travel requirements — eliminates back-and-forth
200+ Verified Hotels Curated database of top South African hotels with verified contact details
Real-Time Response Tracking See which hotels have responded — nothing falls through the cracks
Smart Hotel Matching Instantly find hotels that match room count, conference needs & star rating
Side-by-Side Comparison Compare quotes instantly to find the best deal for your client

200+

Verified Hotels

90%

Less Admin Time

5 min

To Send All Requests

Features

Everything You Need to
Win More Bookings

Purpose-built tools for independent travel agents managing group accommodations.

Verified Hotel Database

Access 200+ verified hotel contacts across South Africa. No more hunting for email addresses or dealing with outdated info.

One-Click Sending

Send professionally formatted quote requests to multiple hotels simultaneously. Your branding, your custom terms included.

Real-Time Tracking

See exactly which hotels have received, opened, and responded to your requests. No more inbox hunting.

Quote Comparison

Compare responses side-by-side with all costs broken down. Make informed decisions in seconds, not hours.

Client Management

Manage multiple clients and their billing requirements. Perfect for agents working with corporate accounts.

Team Collaboration

Add team members with proper access controls. Everyone sees the same data, nothing falls through the cracks.

Testimonials

Trusted by Travel Professionals

See what independent travel agents are saying about GroupBook.

GroupBook has completely transformed how I handle group bookings. What used to take me 2-3 hours now takes 15 minutes. I'm finally competing on a level playing field with the big agencies.

Amanda

AdP Travel Management

What's Next

We're Just Getting Started

GroupBook is continuously evolving. Here's what's on our roadmap to help you manage every aspect of group travel.

Available Now

Group Hotel Quotes

Send quote requests to multiple hotels, track responses, and compare quotes side-by-side.

Available Now

Client Travel Brief

Share a link with clients to capture complete travel requirements — no more incomplete briefs or manual re-capturing.

Coming Soon

RSVP Management

Collect and manage guest RSVPs, room preferences, and dietary requirements in one place.

Coming Soon

Diners Reconciliation

Track meal attendance, reconcile catering numbers, and manage dietary requirements effortlessly.

Have a feature request? We're building GroupBook with input from agents like you. Let us know what would make your life easier.

FAQ

Common Questions

Everything you need to know about getting started with GroupBook.

How quickly can I get started?

Most agents are sending their first quote requests within 30 minutes of signing up. We'll walk you through the setup during your demo.

Which hotels are in your database?

We have 200+ verified hotels including Southern Sun, Tsogo Sun, City Lodge, Protea by Marriott, Radisson, Sun International, and more.

Can I use my own branding?

Absolutely. All quote requests sent through GroupBook use your agency branding and contact details. Hotels respond directly to you.

Is my data secure?

Yes. Your client data, quotes, and business information are encrypted and stored securely. We never share your data with competitors.

What if I need to add team members?

GroupBook supports team collaboration with proper access controls. Add colleagues and everyone works from the same system.

How long until hotels respond?

Response times vary by hotel, typically 24-48 hours. GroupBook tracks all responses in real-time so nothing falls through the cracks.

Pricing

Simple, Transparent Pricing

Choose the plan that fits your booking volume. All plans include our verified hotel database.

Starter

For agents just getting started with group bookings

R499 / month

Up to 10 quotes per month
Full hotel database access
1 user
Email support

Get Started

Email Support

Get help from our team within 24 hours, usually much faster.

support@groupbook.co.za

Phone Support

Speak directly with our team during business hours.

+27 12 345 6789

Book a Call

Schedule a demo or support call at a time that suits you.

Schedule now

Ready to Level the Playing Field?

Join the independent travel agents who are winning more group bookings with less admin. Start your free trial or book a personalized demo.